Agriculture Department awards $470K janitorial contract for Vermont facility, competing it under SAP

Contract Overview

Contract Amount: $47,015 ($47.0K)

Contractor: C Clean Corp

Awarding Agency: Department of Agriculture

Start Date: 2023-11-01

End Date: 2026-03-17

Contract Duration: 867 days

Daily Burn Rate: $54/day

Competition Type: COMPETED UNDER SAP

Number of Offers Received: 8

Pricing Type: FIRM FIXED PRICE

Sector: Other

Official Description: REQUEST FOR A NEW CONTRACT FOR JANITORIAL SERVICES AT THE GMFL SO IN MENDON, VT. CONTRACT IS FOR BASE YEAR AND 2 OPTION YEARS.

Place of Performance

Location: RUTLAND, RUTLAND County, VERMONT, 05701

State: Vermont Government Spending

Plain-Language Summary

Department of Agriculture obligated $47,014.71 to C CLEAN CORP for work described as: REQUEST FOR A NEW CONTRACT FOR JANITORIAL SERVICES AT THE GMFL SO IN MENDON, VT. CONTRACT IS FOR BASE YEAR AND 2 OPTION YEARS. Key points: 1. Contract awarded for essential janitorial services, ensuring facility upkeep. 2. Competition was conducted under the Simplified Acquisition Procedures (SAP), suggesting a focus on smaller value procurements. 3. The contract includes a base year and two option years, providing potential for extended service. 4. Fixed-price contract type helps manage cost certainty for the government. 5. The awardee, C Clean Corp, will provide services in Mendon, Vermont. 6. The contract duration is 867 days, aligning with the base and option periods.

Value Assessment

Rating: good

The contract value of approximately $470,147 over three years (base plus two options) for janitorial services appears reasonable for a facility of this nature. Benchmarking against similar contracts for janitorial services in the region would provide a more precise value-for-money assessment. The firm fixed-price structure offers cost predictability. Without specific details on the scope of services and facility size, a definitive value assessment is challenging, but the price per day is approximately $542, which seems within a typical range for such services.

Cost Per Unit: N/A

Competition Analysis

Competition Level: limited

The contract was competed under Simplified Acquisition Procedures (SAP), which typically involves procurements valued between the micro-purchase threshold and the SAP threshold ($250,000 as of the data provided). This suggests a limited competition environment, likely involving a smaller pool of pre-qualified or readily available vendors. The presence of 8 bids indicates some level of interest, but it does not represent full and open competition. The SAP process aims for efficiency in acquiring goods and services below certain dollar thresholds.

Taxpayer Impact: For taxpayers, limited competition under SAP can sometimes lead to less aggressive pricing compared to full and open competition. However, SAP is designed to expedite the acquisition process for smaller dollar amounts, potentially saving administrative costs. The number of bidders (8) suggests a reasonable effort to obtain competitive pricing within the SAP framework.

Public Impact

The primary beneficiaries are the employees and visitors of the GMFL SO facility in Mendon, VT, who will experience a cleaner and more hygienic environment. Essential janitorial services, including cleaning, sanitation, and waste removal, will be delivered. The geographic impact is localized to Mendon, Vermont, supporting the operational needs of the Forest Service facility. The contract supports local employment through the janitorial service provider, C Clean Corp.

Waste & Efficiency Indicators

Waste Risk Score: 50 / 10

Warning Flags

Potential for price increases in option years if not carefully managed.
Reliance on a single contractor for essential facility maintenance.
Scope creep could lead to cost overruns if not strictly monitored.

Positive Signals

Firm fixed-price contract provides cost certainty.
Multiple bids received under SAP indicate vendor interest and some competition.
Contract duration allows for stable service provision.

Sector Analysis

The janitorial services sector is a mature and competitive market, often characterized by a mix of large facility management companies and smaller, specialized local providers. Government contracts for janitorial services are common across various agencies and facilities. The value of this contract falls within the typical range for SAP-eligible procurements for such services. Benchmarking against other federal janitorial contracts of similar size and scope would reveal its market positioning.

Small Business Impact

This contract was competed under SAP, which often favors small businesses due to its streamlined procedures and lower dollar thresholds. However, the data does not explicitly state if this was a small business set-aside or if C Clean Corp is a small business. If it was not set-aside, larger companies could also bid. Subcontracting opportunities for small businesses are possible if C Clean Corp utilizes them, but this is not guaranteed. The impact on the small business ecosystem depends on whether C Clean Corp is a small business itself and its subcontracting practices.

Oversight & Accountability

Oversight for this contract would typically fall under the Department of Agriculture's Forest Service contracting officers and program managers. Accountability measures are inherent in the firm fixed-price contract, requiring C Clean Corp to deliver specified services to avoid non-payment or breach. Transparency is generally maintained through contract award databases like FPDS. Inspector General jurisdiction would apply in cases of suspected fraud, waste, or abuse.

Related Government Programs

Federal Janitorial Services Contracts
Department of Agriculture Facility Maintenance
Forest Service Operational Support
Simplified Acquisition Procedures (SAP) Awards

Risk Flags

Limited Competition Under SAP
Potential for Price Escalation in Option Years
Contractor Performance Risk

Frequently Asked Questions

What is this federal contract paying for?

Department of Agriculture awarded $47,014.71 to C CLEAN CORP. REQUEST FOR A NEW CONTRACT FOR JANITORIAL SERVICES AT THE GMFL SO IN MENDON, VT. CONTRACT IS FOR BASE YEAR AND 2 OPTION YEARS.

Who is the contractor on this award?

The obligated recipient is C CLEAN CORP.

Which agency awarded this contract?

Awarding agency: Department of Agriculture (Forest Service).

What is the total obligated amount?

The obligated amount is $47,014.71.

What is the period of performance?

Start: 2023-11-01. End: 2026-03-17.

What is the track record of C Clean Corp in performing federal contracts?

Information regarding C Clean Corp's specific track record with federal contracts is not detailed in the provided data. A thorough analysis would require searching federal procurement databases (like FPDS) for past performance history, including contract values, types, agencies served, and any reported performance issues or awards. Without this data, it's difficult to assess their reliability and experience in fulfilling government requirements. However, the award of this contract suggests they met the basic qualifications and were deemed capable by the Forest Service at the time of award.

How does the price per day for these janitorial services compare to similar federal contracts?

The contract's total value is $470,147.14 over a period of 867 days (from Nov 1, 2023, to Mar 17, 2026). This equates to an average daily cost of approximately $542.00. To benchmark this effectively, one would need to compare it with similar janitorial service contracts awarded by federal agencies in the Northeast region, considering factors like facility size, square footage, specific services required (e.g., deep cleaning frequency, specialized sanitation), and labor costs in the local market. Contracts for similar services can range significantly, but this daily rate appears to be within a reasonable range for facility maintenance.

What are the primary risks associated with this contract?

Key risks include potential service quality issues if C Clean Corp understaffs or uses inadequate cleaning supplies, leading to a decline in facility hygiene. There's also a risk of price escalation if option years are exercised without careful review or if unforeseen service requirements arise. Contractor performance failure, though mitigated by the fixed-price structure, remains a risk. Additionally, if C Clean Corp is a small business, there's a risk related to their financial stability or capacity to scale services if needed, although the contract value suggests a manageable scope.

How effective is the competition level in ensuring value for taxpayers?

The contract was competed under Simplified Acquisition Procedures (SAP), which involves a limited number of bidders compared to full and open competition. While 8 bids were received, indicating some level of market interest, SAP is generally less competitive than larger procurement vehicles. This means taxpayers may not be benefiting from the most aggressive pricing achievable through broader competition. However, SAP is designed for efficiency in acquiring lower-value items, potentially reducing administrative costs, which is also a taxpayer benefit. The effectiveness hinges on whether the SAP process yielded a fair and reasonable price given the scope and market.

What is the historical spending pattern for janitorial services at this specific facility or within the Forest Service?

The provided data does not include historical spending patterns for janitorial services at the GMFL SO facility or within the Forest Service more broadly. To assess this, one would need to analyze past contracts for similar services at this location or for comparable facilities managed by the Forest Service. Understanding historical spending helps identify trends, potential cost increases over time, and whether current spending aligns with past investments. Without this context, it's difficult to determine if this $470K award represents an increase, decrease, or stable level of spending for these services.

Are there any specific performance metrics or KPIs tied to this contract?

The provided data does not specify the performance metrics or Key Performance Indicators (KPIs) associated with this janitorial services contract. Typically, government contracts include detailed performance standards outlining the quality, timeliness, and scope of services required. Compliance with these standards is usually monitored by a Contracting Officer's Representative (COR). Failure to meet these metrics can result in contract deductions, corrective actions, or termination. A review of the full contract statement of work would be necessary to identify these specific performance requirements.

Industry Classification

NAICS: Administrative and Support and Waste Management and Remediation Services › Services to Buildings and Dwellings › Janitorial Services

Product/Service Code: UTILITIES AND HOUSEKEEPING › HOUSEKEEPING SERVICES

Competition & Pricing

Extent Competed: COMPETED UNDER SAP

Solicitation Procedures: SIMPLIFIED ACQUISITION

Solicitation ID: 12444323Q0038

Offers Received: 8

Pricing Type: FIRM FIXED PRICE (J)

Evaluated Preference: NONE

Contractor Details

Address: 401 3RD ST, RAPID CITY, SD, 57701

Business Categories: American Indian Owned Business, Black American Owned Business, Category Business, Corporate Entity Not Tax Exempt, Minority Owned Business, Small Business, Special Designations, U.S.-Owned Business, Woman Owned Business, Women Owned Small Business

Financial Breakdown

Contract Ceiling: $47,015

Exercised Options: $47,015

Current Obligation: $47,015

Actual Outlays: $46,092

Contract Characteristics

Commercial Item: COMMERCIAL PRODUCTS/SERVICES

Timeline